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A Special Board Meeting was held January 7, 2003, 5:30 p.m., at the clubhouse.

Attendees: Walter Lewis, Richard Bryant, Jan Hunt, Bob Schabacker, Elaine Norcross, Rebecca McMichael, Diane Oldham, Lynne Logan, Frank Battaile, Patsy Bell, Polly Bridges, Jane Moore-Baker, Jack Sullivan and Ed Davis, District 10 President.

Walter Lewis, President, called the meeting to order and welcomed Ed Davis to Unit 180.

Two Board vacancies have occurred due to the election of Richard Bryant to Vice President and Diane Oldham to Secretary. Lynne Logan moved to suspend the Bylaws and Operating Procedures in replacing the Board positions. Bob Schabacker seconded and the motion was unanimously approved. Jack Sullivan and Frank Battaile were appointed to serve the remaining terms of Richard and Diane.

Walter gave background information on Unit 180 hosting an annual Regional. Walter again welcomed Ed Davis and turned the meeting over to him.

Ed stated he wants to dispel all rumors the District wants to remove the Regional from Unit 180. He then described how in 1995 the Regional table count began to decline. In 1996, a Committee was formed to designate permanent locations in hopes of increasing attendance. In 1997, the Regional held in Tunica was extremely successful. Unit 144 (Memphis) paid the Peabody Hotel $7,000 to get out of their contract. The premier sites chosen to host annual Regionals were Biloxi and Tunica. Jackson and Hot Springs would host split Regionals.

District 10 has an Oversite Committee which provides an outline of what the District expects of the host Unit. The Oversite Committee is available to negotiate contracts and should review all existing contracts. No dollar figures have been dictated by the District in planning hospitality.

All Board members were given a packet of information for their perusal. The Biloxi Regionals held in 1998, 1999 and 2000 all made profits. In September 2001, District 10 voted that the indirect costs submitted in the Unit 180 budget were not acceptable. Since two Unit 180 representatives attended the meeting, the District assumed the Unit would do the right thing and remove this item.

The 2002 Regional table count was down due to 9/11 and the decline in the stock market. Losing money has never an issue with the District. The final budget presented to the District continued to include the indirect cost line item. The District became very upset when an invoice was submitted to them requesting reimbursement to Unit 180 for half of the revenue loss.

Lynne Logan moved to submit $3,556.28 to the District. Jane seconded and the motion was unanimously approved.

The budget and schedule for the 2004 Regional are past due. Ed agreed to wait for the information until the 2003 Regional is concluded.

The meeting adjourned at 7:00 p.m.

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