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GULF COAST BRIDGE ASSOCIATION UNIT 180
MINUTES OF DECEMBER 8, 2002 ANNUAL MEETING

General Membership of Unit 180 met at the clubhouse for their annual meeting, potluck, elections, and Unit Championship on December 8, 2002, at 1:00 p.m.

Mary Huey, President, called the meeting to order. O.J. Shipley, Treasurer, gave the year to date financial report (see attached). Richard Bryant reviewed the Audit Report for the years 2001 and 2002 (see attached).

The President reported the Board had approved two Bylaw changes. The changes are to be presented to the membership for ratification. Discussion followed.

Ballots were distributed to members present who were in good standing. Votes were tallied following the afternoon session.

Each officer and member of the Board hold office for two years beginning on January 1 following their election. All officers and the even numbered directors are elected in December of even numbered years. The odd numbered directors are elected at the annual meeting in December of odd numbered years.

The following officers were elected to serve a two-year term.
President Walter Lewis
Vice President Richard Bryant
Secretary Diane Oldham
Treasurer Lynne Logan

The following Board Members were elected:
Place two (Harrison County) Jan Hunt
Place four (Hancock County) Jane Moore-Baker
Place six (Jackson County) Bob Schabacker
Place 8 (At-Large) Patsy Bell
Place 10 (At-Large) Rebecca McMichael

The following Bylaws were ratified:

Article VIII, Section A
Current language - "The Disciplinary Committee receives and investigates complaints or charges that involve the conduct or ethics of members of the unit in accordance with Robert\'s Rules of Order and Chapter 11 and Appendix D of ACBL Rules and Regulations"

Change to - "The Disciplinary Committee receives charges that involve the conduct or ethics of members of the Unit and conducts hearings in accordance with the ACBL Code of Disciplinary Regulations and Robert\'s Rules of Order."

Article V, Section G, 1.a.

Current language: "....the conduct, management, supervision and control of the business of the Unit. However, the Board of Directors shall not allow total debt of the unit to exceed $25,000 nor shall they acquire or dispose of Unit property valued at more than $10,000 without approval of the membership by majority vote at a Special or Annual Membership Meeting."

Change to: "....the conduct, management, supervision and control of the business of the Unit. However, the Board of Directors shall not allow total debt of the unit to exceed $25,000 nor shall they acquire or dispose of Unit property (excluding game sanctions) valued at more than $10,000 without approval of the membership by majority vote at a Special or Annual Membership Meeting."

Minutes taken by Diane Oldham


GIST of Board Discussions at the regular meeting of the Board on 10 Sep 2002:

The regular meeting of the Board of directors for September, 2002 was called to order at 5:30 p.m. with Unit President Mary Huey presiding.

Present were Mary Huey, Jan Hunt, O. J. Shipley and Lamar Jordan, officers, and members Rose Datlof, Rebecca McMichael, Jane Moore, Bob Schabacker, Diane Oldham, Walter Lewis and Polly Bridges.

1. Minutes of the 13 August meeting were discussed with three minor corrections and one addition. Minutes were approved as amended.

2. Omar Shipley, Treasurer, reported that table count for games in the clubhouse were up 105 tables for the year, with tournament table count down 59 for the year. Treasurer\'s report shows funds available 31 Aug 02 to be $23,579.58, down $140. from last month.

3. Special events chairperson Rebecca McMichael noted attended for the Celebration Sunday-two days ago-was down slightly - 7 tables. Don Brister was selected to receive the Goodwill Award for this time. The worldwide instant scoring game was discussed, and it was decided that the scheduled time for it would not interfere with players who might have played in Don Brister\'s new game in Bay St. Louis to arrive here in time for the start of the game. No change in start time was thus agreed on.

4. The barometer game was hashed out thoroughly with the conclusion that we would not hold any more of them until more was learned about them. Was voted and passed.

5. Walter Lewis pointed out that our Unit 180 Membership Directory has over thirty folks listed who are dead. He offered to assist in editing a new one.

6. Appearance of the "yard" and parking lots around our building was brought up and Jeff Hunt is to be contacted about improving it. Was moved and passed.

7. Mary Huey appointed, Red Hailey (Harrison County, Joan Hart (Hancock County, and Jack Sullivan (Jackson County) as the Nominating Committee for the up-coming annual elections. Lamar is to prepare a list of positions to be filled in this year\'s election.

8. Rebecca McMichael\'s proposal that the Unit give her the Tuesday Afternoon game, the Thursday Afternoon games (both the Open and the 199\'ers games) and the Saturday Afternoon game was strenuously discussed by just about every member with the result that the vote to give to her - totally, including ownership of the sanction - the three games was in favor by a vote of 9 to 1. The conditions to be included in the contract are being worked out to protect the Unit\'s interest.

Specifics on the agreement will be published when final. Effective date for the
start of the contract has not been named, but will likely be included in the final
wording of the contract.



Lamar Jordan
Secretary


13 Aug 02

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The regular meeting of the Board of Directors for August 2002 was called to order at
5:30 p.m., Tuesday evening, August 13, with Unit President Mary Huey presiding.
Those present were Mary Huey, Jan Hunt, Omar Shipley and Lamar Jordan, officers,
and Diane Oldham, Polly Bridges, Rebecca McMichael, Elaine Norcross, Walter
Lewis, Bob Schabacker, Marty Brown and Rose Datlof members. Also attending was
Mr Wayne Kiddy, visitor.

1. Minutes of the June 10 meeting were read and approved.

2. Minutes of the 9 July meeting were approved as printed and passed to all members.

2. Omar Shipley presented the treasurer\\\'s report showing $23,719.58 funds available.

3. Mr Shipley said there was a profit of bout $1000. on the 199\\\'ers Tournament. He
accredits this profit mainly to two things: (1) donation of time and effort by Jack
Sullivan, Jane Moore Baker and Rebecca McMichael, and (2) preparation of most of
the food by members (Jan Hunt was just super in the kitchen!!)

4. Jack Sullivan who has been directing the Pro-Am game monthly for a long time, sent
word by Rebecca McMichael that for the last several months attendance has been
lagging, so that it is unlikely to expect even enough pairs to have a game, and
recommended that the Board discontinue this game for the present. After a short
discussion, motion by Walter Lewis, seconded by Polly Bridges to discontinue the
monthly Pro-Am game. Motion was passed.

5. Request from Mr Don Brister to borrow tables for a short while for his new game in
Bay St. Louis; he says he needs to get a clue as to how many tables he needs to buy
for his game. Motion by Walter Lewis, seconded by Bob Schabacker that we lend Mr
Brister six tables for three months. Motion passed.

6. The issue of developing a Unit policy concerning lending of our property was turned
over to the Property Committee: Diane Oldham, Jan Hunt, Polly Bridges and Walter
Lewis.

6. There was a motion, seconded and passed to accept the Treasurer\\\'s report
presented by Mr Shipley.

7. Rebecca McMichael gave a rather extensive and detailed report of the 199\\\'ers
tournament, particularly thanking Mr Sullivan and Patsy Bell, who kept Life Master\\\'s
available to serve as caddies -- which made a big hit with the players. She said she
feels the goals were met this year even though attendance was 19 tables less than last
year.

8. Rebecca reported that Mr Sullivan said he will not conduct this tournament again
next year, and suggested we might consider making it a 299\\\'ers tournament. It was
pointed out that such a tournament requires a Sectionally qualified director--which
would increase our costs considerably. The consensus seemed to be that we should
plan on having another 199\\\'ers tournament next year and try to find a director for it.

10. As Special Events chairperson, Rebecca suggested we reschedule the North
American Open Pairs Unit Qualifying game from Sunday, September 8 (which would be
in conjunction with the Celebration Sunday event) to Friday, September 20. Motion and
second occurred and it was passed.

11. Under new business, Walter Lewis mentioned that our next Regional Is
approaching (Jan, 2003) and mentioned we should start coordinating our efforts toward
preparation for it. A tournament committee meeting is scheduled for August 27. Mary
Huey, President, will be Tournament Chairperson for this event.

12. President Mary Huey named O. J. Shipley to represent Unit 180 at the Regional
Tournament in Tunica, 23-29 August.

13. Motion to adjourn was rendered by Walter Lewis and seconded by four or five
members, so we did!


Lamar Jordan
Secretary



Minutes of the Board Meeting
July 9, 2002
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The regular meeting of the Board of Directors for July 2002 was called to order at 5:30 p.m., Tuesday evening, July 9, with Omar Shipley, Unit Treasurer, presiding in the absence of both the President and the Vice President.
Quorum was determined with these attending: Omar Shipley and Lamar Jordan, officers, and Jane Baker, Diane Oldham, Polly Bridges, Rebecca McMichael, Richard Bryant, Elaine Norcross, Walter Lewis, and Bob Schabacker members.

1. Minutes of the previous meeting were not available due to the absence of the acting secretary at that meeting. They will be read, amended if necessary, and approved when they are available.

2. Omar Shipley presented the treasurer\'s report showing $21,743.69 in funds available
on 6-30-02; this is down from $22,461.90 available as of 5-31-02. Written breakdown of income and expenses was provided each member for study. Report was approved.

3. Mr Shipley pointed out the requirement for having an Audit Committee to audit the
treasurer\'s accounts and asked for interested volunteers. Richard Bryant and Polly Bridges were appointed. There was a motion and a second, and they were approved by vote of the Board.

4. The Acting Chairman reminded us that an election requires timely preparation, and he set next Board Meeting as the time to name the Election Committee and requested we each familiarize ourselves with the stipulations of the By-Laws and the SOP (Standard Order of Procedure?) so that we can get this task accomplished.

5. Rebecca McMichael announced that in support of the policy of cutting expenses, the Unit will no longer provide the meat for the Sunday Afternoon specials.

6. Old Business was called for, but without minutes of the last meeting, no old business was brought up.

7. Rebecca McMichael presented a request from Mr Kiddy for clarification of conditions under which he is allowed to conduct the Club Series and charge his regular fee to the students, even though some of them will be repeat students. With no additional cost to the Unit, the Board approved his use of the facilities to conduct these lessons. Motion by Walter Lewis, Second by Lamar Jordan.

8. Bob Schabacker requested whether it is our wish to continue the Tuesday night game, as interest seems to be lagging. There was not a readiness to just discontinue the game, but thoughts expressed wishing for some idea to come into play to stimulate more interest in it. Issue was not brought to vote, but was tabled until next meeting.
Motion by Walter Lewis and Second by Lamar Jordan

10 Time running out and no further business being presented, motion was made by Diane Oldham to adjourn. Second was by Richard Bryant and vote was in favor of the motion.



Lamar Jordan, Secretary
ACBL Unit 180



Gulf Coast Bridge Association
Unit 180


A regular meeting of the Gulf Coast Bridge Association was held on April 9,2002 at the clubhouse, Mary Huey presiding. Members present were; O.J. Shipley, Richard Bryant, Polly Bridges, Jane Moore, Jan Hunt, Mary Huey, Rebecca McMichael, Rose Datloff3 Diane Oldham, Elaine Norcross, Bob Schabacker, and Daryl Gahm.

The Secretary was not present and there were no minutes available. The Treasurer\'s report was presented and approved.

Our telephone voice box was discussed and Mary Huey said she would call and cancel service. Carol Davis has the information to program the built in answering capabilities of our system and will be approached to do this.

Rebecca McMichael said she would e-mail Mardi Brown to find out what are her prospects of being able to assume her duties as hoard member.

Mary Huey presented a letter in which she proposed a solution to the ongoing Bartman/Williams controversy.

It was agreed that all future controversies must be referred initially to the Director in Charge. If they are not, there will be no further recourse,

The Club Manager, Jane Moore, reported that all reports to ACBL had been filed and that the current directors were informed of procedures to load game results onto web page. She also told us of plans for the upcoming Barometer Game and asked for any extra sets of boards that could be used to set up this game.

Special Events Chairman, Rebecca McMichael, reported on upcoming special events:

April 21 is the Life Master Party for Phyllis Maness, Harold Speiss, and Bob Sours. It
will be in conjunction with the Agnes Likens Trophy game and monthly birthday game.

The new Lamar Jordan trophy will be put into play on Celebration Sunday, May 5.

International Charity Week II will be the second week in May.

The board voted to move future Agnes Likens Trophy games to the Thursday afternoon game because this was her game and is still named for her.

It was suggested that containers for cigarette butts be placed in front of the building to stop the unsightliness of discarded butts all over the front of the building.

The board agreed to furnish sleeping rooms for Jane Moore and Jack Sullivan during the 1 99er Tournament in July.


Mary Huey said she would appoint a trophy caretaker whose job would be to see to the engraving and maintaining of the trophies

Mary Huey
President


Gulf Coast Bridge Association
Unit 180


A regular meeting of The Gulf Coast Bridge association was held on March 12, 2002 at the clubhouse, Mary Huey, president presiding. Members present were: O.J. Shipley, Jan Hunt, Phyllis Maness, Rebecca McMichael, Diane Oldham, Polly Bridges, Jane Moore, Daryl Gahm, Bob Schabacker, Richard Bryant, and Elaine Norcross.

Minutes of the previous meeting were approved on a motion by Jan and a second by Bob.

The treasurer’s report was approved on a motion by Phyllis and a second by Diane.

It was moved by Jane and seconded by Phyllis that the special game be open and not stratified. The motion passed.

It was moved by Bob and seconded by Diane that club championship games be held during the first week of the first quarter; the second week of the second quarter; the third week of the third quarter; and the fourth week of the fourth quarter. The motion passed.

It was moved by Richard and seconded by Diane that there will not be a fee paid to the director for the Friday night Pro-am game. The director will award six free play to the six highest point pro player in attendance at the game. The motion passed.

It was moved by Jane and seconded by Rebecca that Don Brister be allowed to use the clubhouse to teach beginner bridge lessons other than the Audrey Grant series. The motion passed.

It was moved by Phyllis and seconded by Diane that the board go into executive session for the purpose of discussing and voting on the proposal submitted by Rececca. The motion passed.

Regular session reconvened, Rebecca’s proposal, (that she will own the Tuesday Afternoon, Thursday Afternoon and Saturday Afternoon games) passed for a trial period of six months and then will be reviewed in September. The vote was 8 approved, 2 opposed, and 1 abstention.

Phyllis Maness
Secretary Unit 180



Gulf Coast Bridge association
Unit 180


A regular meeting of the Gulf Coast Bridge Association was held on February 19, 2002 at the clubhouse, Mary Huey presiding. Members present were: O. J. Shipley, Richard Bryant, Phyllis Maness, Polly Bridges, Jane Moore, Jan Hunt, Mary Huey, Rebecca McMichael, Rose Datloff, Diane Oldham, Elaine Norcross, Bob Schabacker, and Darly Gahm.

The reading of the minutes of the previous meeting were unavailable and will be ready next meeting.

On a motion by O. J. and a second by Jan the income statement as presented will be sent to District 10. The motion passed.

On a motion by O. J. the budget for the regional in 2003 be approved and sent to Charlie McCracken and District 10. The motion passed.

It was moved by O. J. and seconded by Eliane that if a game has 17 or more tables the director be paid $40. The motion passed.

Rebecca made a proposal to operate three unit games for a six-month trial period. On a motion by Phyllis and a second by Diane the proposal will be posted on the bulletin board for review and comment by the membership and a vote on the proposal be held at the next board meeting. The motion passed with one opposed.

Jane Moore has been appointed as Club Manager.

It was moved by Diane and a second by Phyllis that the tournament committee meet on the 4th Tuesday of the month at 6 P.M. The motion passed.

On a motion by Polly and a second by Phyllis the board approved for the president to sign a contract for $2475 with Moss Point for the use of the facility for the October Sectional.

Phyllis Maness
Secretary
Unit 180



Gulf Coast Bridge Association
Unit 180


A regular meeting of the Gulf Coast Bridge Association was held on January 8, 2002 at the clubhouse. Mary Huey, President, presided. Members attending were:
Jan Hunt, O. J. Shipley, Phyllis Maness, Daryl Gahm, Richard Bryant, Polly Bridges, Jane Moore, Bob Schabacker, Rebecca McMichael, Rose Datloff, Diane Oldham.

On a motion by Jan and a second by Rose, the minutes were approved as read.

The treasurer’s report was accepted as read on a motion by Jan and a second by Phyllis.

It was moved by Jan and seconded by Phyllis that a director play free at all games at which he directs. One more free play is allowed if a stand-by player is called, for special games the extra fee must be paid. The motion passed with two abstentions.

Rose moved and Phyllis seconded that O. J. do the tax return for $600 and he will donate the money to promote bridge at the clubhouse. The motion passed.

It was moved by O. J. and seconded by Phyllis that the treasurer, in an effort to earn more interest, purchase a C.D. and open a money market checking account. The motion passed.

O. J. will purchase supplies. Contact him for needed items.

Jane Moore will be in charge of StaC games and other ACBL special games.

Due to lengthy discussions concerning the regional tournament, the meeting will be continued next week at 6 P.M.

Continued meeting January 15, 2002

Members present: Mary Huey, O. J. Shipley, Polly Bridges, Phyllis Maness, Mardi Brown, Rebecca McMichael, Jan Hunt, Diane Oldham, Elaine Norcross, Jane Moore.

It was moved by Diane and seconded by Phyllis that the fall sectional be held at the community center in Moss Point and that Polly Bridger be authorized to sign to reserve the facility for the next two years. The motion passed with one abstention.

It was moved by Jan and seconded by Elaine that we accept Boyce Holleman’s offer to purchase a memorial trophy for The Gen and Walter Lewis Memorial Mixed Pairs event in March and to schedule a trophy game for Lamar in February. The motion passed.
The meeting was adjourned.

Phyllis Maness
Secretary Unit 180


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